Centerville Meeting Reports
Centerville School Board Report - August 9, 2010
1. Supt.'s report included information on the following:
A. Tri-State Janitorial of Alcester SD has been hired to strip the wax off the hallway floors and apply 5 coats of new wax.
B. The annual school's Open House for the upcoming school year will be held on Tues., August 24, 2010. Teachers and staff begin on Monday, August 23rd with meetings, and a teacher workday will be held on August 24th with classes for students beginning on Wed., August 25th. School will be dismissed at 2:00 PM on the 25th.
C. Supt. Voss informed the board that Anatomy class will not be offered via the LDL system this year but will be taught on-site by Mr. Sees. Mrs. Rydstrom will take over the junior high science classes to allow him to teach this class.
D. The 2009-2010 year end transportation report was reviewed. Supt. Voss informed the board that spare Bus 97 will be put into route service this year as it has less miles than the other two newer route buses. The board was also informed that in the past the suburban was used for the west route, but because of increased numbers of Open-Enrollment students the mini bus will be used on most school days.
2. Business Manager, Angie Poll, administered the Oath of Office to John Limoges.
3. The board was informed that the City is planning on building a new sidewalk in front of the Community Garden and will be billing the school for a portion of the work.
4. New insurance rates from the Jensen Agency of Beresford were reviewed.
5. It was decided not to repair the area of the track that was slightly surfaced damaged last year. The area was inspected by Fisher Tracks and appears to be in good condition after the last year's unusually wet winter. If the surface was patched, it would open up the area and this would leave a seam which could cause more damage than there is now.
6. The schedule of events for the upcoming ASBSD's Convention taking place in Sioux Falls this week was discussed.
7. The BOE reviewed and approved the Goals and Objectives set at the July 24th School Board Retreat. A copy of these are available at the Supt.'s office and will be in all student and teacher handbooks.
8. Fuel bids were opened and Coop Oil of Centerville received the bid for all fuels for the 2010-2011 school year.
9. The Elementary, Junior High/High School and Teacher Handbooks were reviewed and approved.
10. The 2010-2011 school budget was discussed and will be approved at the Sept. board meeting.
11. The board was informed and shown a condensed report stating that Centerville School met AYP (Adequate Yearly Progress) again this year for the NCLB Dakota Step tests given last spring. A state required more detailed report will be given to all parents within 30 days of the beginning of school. This report will also be made available to all school patrons.
12. The BOE approved the following Open-Enrollment applications: 1 from the Beresford School District, 3 from the Wakonda School District, 1 from the Viborg School District.
13. The board approved a Home School application for the 2010-2011 school year.
14. The board approved the School Nurse contract with Jan Hansen for the 2010-2011 school year.
15. A run-off election for a member of the SDHSAA Board of Control was held with the board voting for Steve Dick, board member from West Central.
16. The report format for 2009-2010 school audit was discussed.
17. The board approved a one session ethics class through Junior Achievement to be offered to the high school students this school year.
18. The BOE went into Executive Session for Personnel Matters.
19. The board approved the half-time Special Education contract to Alicia DiVito to help with the Kindergarten class.
20. The board also approved a 2 period per day contract to Denise Pickner for Spanish Tutor for the LDL Spanish I and Spanish II classes.
21. The next board meeting will be held on Sept. 13, 2010 at 7:00 PM.
July Centerville City Council Meeting Report - 7:20 P.M., Wednesday, July 7, 2010
The regular council meeting for the City of Centerville was held on Wednesday, July 7, 2010 and called to order by Mayor Jay Ostrem at 7:20 P.M. Council members present: Dean Austin, Ben Bjordal, Kevin Kroger, and Mike Murra; Absent: David Wixon; Others present: Kent Austin, Brion Kimball, Bill Hansen and Nancy Kludt; Visitors: Neal and Tammy Bobzin, Harry Smith and Jerry Hult;
The pledge of allegiance was recited.
Austin moved and Bjordal seconded to accept the agenda with the additions. Motion carried. (4-0)
A motion was made by Bjordal and seconded by Kroger to approve the minutes of June 7th with a correction on the June 21st minutes as follows: Wixon moved and Kroger seconded to table the bill from Double H Paving, Inc. instead of bid as printed in the fifth paragraph from the beginning of the minutes. Motion carried. (4-0)
Kroger moved and Austin seconded to approve all the warrants for June. Motion carried. (4-0) bills listed at the end of the minutes.
SALARIES & WAGES FOR 5-1-2010 TO 5-31-2010
Administration 2,175.06; Police 4,355.56; Street 2,127.65; Library 2,440.40; Park 2,918.10; Rubble Site 109.36; Water 2,127.77; Sewer 2,152.23; SDRS 1,903.42; OASI/FWH 3,771.30;
SALARIES & WAGES 6-1-2010 TO 6-30-2010
Administration 2,212.18; Police 3858.89; Street 2902.04; Library 2614.98; Park 2,635.14; Rubble Site 109.71; Water 109.71; Sewer 2387.17; Pool 4,436.42; SDRS 2,072.96; OASI/FWH 4601.70; SD Unemployment Ins. 642.29;
Bill Hansen opened the bids for the 430 Dakota Street Project and read all of the bids to the council. Bill will be contacting the various bidders and make sure they are all bidding the same way on all items prior to accepting the lowest bids.
Bill reported that all the financing is in place from Fort Randall and South Dakota Housing for the new spec house on Nebraska Street in the Millennium Addition. They will be starting to build in the near future.
Bill also reported our Bike Path Grant was rejected because of the problems with the width of the bridge on North Street. We are waiting to hear from DOT whether our grant has been accepted with them.
Kent received the bids for sidewalk, curb and gutter on Broadway Street located in the north half of the 500 block on the west side of Broadway.
Reynolds Construction Management $11,131.66
Knudson Masonry $8,685.00
Austin moved and Murra seconded to accept the bid of $2,800 from Knudson Masonry for the curb and gutter in the amount of $2,800 upon approval from the other property owners as follows Roger Starks and Dave Bobzin for the sidewalk portion for a total of $5,885. Motion carried. (4-0)
Kroger moved and Austin seconded to split the cost of $3,000 with Turner County for a bunker topper for the salt/sand pile. Motion carried. (4-0)
A motion was made by Austin and seconded by Kroger to approve Turner County to have the dwelling torn down on Lot 3, Block 1 Lowry's Addition Turner County, City of Centerville. Motion carried. (4-0)
A motion was made by Murra and seconded by Bjordal to abate the special assessment at the county level for the city mowing expenses of $2,400 on the property located on Lot 3, Block 1 Lowry's Addition Turner County, City of Centerville. This would make it more cost effective for someone to purchase the lot and get it back on the tax roll. Motion carried. (4-0)
Austin moved and Kroger seconded to re-advertise the complete Senior Citizen Project again since only one bid was received for a portion of the job and that one bid should be returned unopened. Motion carried. (4-0)
Bjordal moved and Kroger seconded to approve the One-Day Special Liquor License for the American Legion on July 10, 2010 for a wedding dance for Rachel Evans. Motion carried. (4-0))
OTHER MATTERS:
1. Neal and Tammy Bobzin appeared before the council to get answers on whether the east end of South Street would be paved at the time Coleman Street was paved. They were told the city will be getting bids from Double H Paving, Inc. for that portion of South Street and the one block of Nebraska Street in the Millennium Addition while they are in town doing Coleman Street hoping to get a better price.
2. The police chief is going to be checking into the price of stickers for the Golf Cart Licenses prior to our next meeting.
3. Unsightly areas were discussed and we have had compliments on some unsightly areas that have improved greatly. There are others that the city attorney needs to follow up on.
4. Bond schedule was discussed and Brion and the city attorney will be getting together as soon as possible to complete it for council approval.
5. Discussion on the One Day Special Licenses along with a possible change in fees.
6. The pillars at the Gunderson Park were damaged in an auto accident and they will be repaired by the insurance company of the responsible party.
7. We once again discussed a building inspector and it was tabled until a later date.
8. We will be holding a special meeting on Monday, July 19th at 7:00 P.M. for mainly budget purposes for 2011.
A motion was made by Bjordal and seconded by Murra to adjourn the meeting. Mayor Ostrem declared the meeting adjourned at 8:40 P.M.
WARRANTS:
Nancy Kludt-petty cash 99.19; Postmaster-rent 76.00; Argus Leader-periodicals 38.99; Adam Berkey-refund deposit 100.00; Business Forms & Acct.-forms 134.65; Campbell Supply-supplies 34.14; Centerville School-phone 33.67; Coop Oil-fuel 1092.51; Coop Oil-fuel 156.84; Country Sunshine-supplies 55.00; Dakota ACE Hdwe-supplies/repairs 337.68; Dakota Supply Group-supplies 316.60; Danko Emergency Equipt.-supplies 316.39; Diesel Machinery, Inc.-repairs 126.56; Double H Paving Inc.-contractor 77,264.43; Double H Paving, Inc.-contractor 104,408.78; Doug Edberg-supplies 17.65; Haley Ellis-class reimbursement 63.33; Fort Randall-phone 304.75; Gall's-supplies 110.94; Geotek-testing 1,766.50; Bill Hansen-expenses 3,056.08; Hawkins-chemicals 3,440.34; Hefty Seed Co.-supplies 677.63; Iowa Office Supply, Inc.-supplies 98.79; K&N Electric, Inc.-services 2,115.95; Brion Kimball-supplies 145.49; Nancy Kludt-supplies 17.45; Deborah Lee-service 55.00; Light & Siren-supplies 132.00; Menards-repairs 241.07; Micro Marketing-audio 111.96; Mid American Energy-service 59.48; Moore Brothers-service 994.00; Olson's ACE Hdwe-supplies 211.70; Oriental Trading-supplies 158.81; Jay Ostrem-supplies 98.02; Pedersen Machine, Inc.-repairs/supplies 108.12; PVSE-equipment 158.95; Kayla Salberg-refund deposit 100.00; Sayre Assoc. Inc-service 18,302.50; Second Chance Rescue-service 282.12; Harry Smith-web 50.00; Star Publishing-publishing 1101.50; Strange, Farrell, Johnson & Brewer-service 504.90; Strobes N' More-repairs 178.03; Sturdevant's Auto Parts-supplies/repairs 81.24; The Health Pool-ins. 18.00; Total Stop-supplies 996.65; USDA Rural Development-bond payment 2130.00; Velvet Uniforms, Inc.-uniforms/supplies 191.25; Vermillion Garbage-service 185.00;
Special Centerville City Council Meeting Report - Monday, 7:00 P.M., June 21, 2010
A special council meeting for the City of Centerville was held on Monday, June 21, 2010 and called to order by Mayor Jay Ostrem at 7:00 p.m. Council members present: Dean Austin, Ben Bjordal, Kevin Kroger, Mike Murra and David Wixon. Others present: Nancy Kludt;
Pledge of allegiance was recited.
Wixon moved and Austin seconded to accept the agenda. Motion carried.(5-0)
A motion was made by Wixon and seconded by Austin to not open the electrical bid for the Energy Efficiency Conservation Block Grant for the Senior Citizens Center Energy Improvement Project at this time, since there was only one electrical bid and no bid for the remainder of the project. Council will decide at a later date if they will re-advertise the project which may or may not include the electrical portion of the project. Motion carried. (5-0)
Wixon moved and Kroger seconded to table the bid from Double H Paving, Inc. of $77,264.43 because the paper work for EDA was not complete at this time. Motion carried. (5-0).
The community is in need of new playground equipment at the Larsen Park and Bill Hansen has checked into a grant for this purpose. He has a commitment from the following organizations: Centennial Fund $10,800; Centerville Foundation $2,000; Centerville 125th $2,000; plus in-kind service can be used to assemble the equipment which would contribute as our share.
Austin moved and Bjordal seconded to use $10,000 from the Municipal Gross Receipt Tax money for our share on the Land and Water Conservation Fund for playground equipment for a total of a $50,000 grant, which is a 50-50 share. Motion carried. (5-0)
Wixon moved and Bjordal seconded to approve the Toilet Bowl Races for Derek Velasquez at the location of Main Street from the American Legion Building to the four way stop on Broadway which will also be a fenced in area. Motion carried. (5-0)
Temporary Licenses
Wixon moved and Kroger seconded to approve the Special one-day Malt Beverage License for the Centerville Fire Department at the location of Lot 4 & 5, Block 10 Original Town Centerville for the July 3rd Street Dance. Motion carried. (5-0)
A motion was made by Wixon and seconded by Murra to approve the Special one-day license for the American Legion at the location of Lots 16, 17, & 18 Block 16 Original Town Centerville including the east half of Main Street between Broadway and Dakota Street for the Toilet Bowl Races. Motion carried. (5-0)
A motion was made by Bjordal and seconded by Austin to hire Andrew Butler for the July 3rd dance and also on an as needed bases during the year at a rate of $14.33 per hour. Motion carried. (5-0)
Wixon moved and Kroger seconded to make an adjustment on Haley Ellis wages as assistant manager from $7.65 to $7.85 to correct an oversight and make it retroactive. Motion carried. (5-0)
A motion was made by Wixon and seconded by Austin to approve all the warrants except for Double H Paving, Inc. Motion carried. (5-0)
Chris Anderson - supplies 29.43; City of Menno - lodging 124.43; Cortz Inc. - supplies 456.37; Don's Feed - supplies/other 95.69; Lindsey Hansen - mileage 178.71; Johnson Engineering Co. - service 445.20; Nancy Kludt - mileage/meals 107.26; Quartermaster - uniforms-64.39; Qwest - phone 37.87; Dept. of Revenue - testing 227.00; The Health Pool - ins. 1417.71; USA Bluebook - supplies 50.67; Xcel Energy - service 3217.10; Dept of Revenue - annual fee 340.00;
OTHER MATTERS:
1. We received notice from Sayre Associates they had received a request from Double H Paving for a two week extension on the Coleman Project. Sayre Associates stated that at this time no extension would be made to the contract. Consideration would be given in the future based on Double H Paving's efforts, co-ordination and performance to complete this project in a timely manor and by the original completion date of September 4, 2010
2. The council would like some more information on the scoreboard grant project from either Shawn Johnson or Bill Hansen as to what it entails.
3. Nancy will be checking with the SDML as to whether a council person could work for the city as seasonal help and not have to resign from the council.
4. No visitors appeared before the council concerning the truck parking on Broadway, but a couple had contacted the mayor in regards to their feelings. As of now, the council felt they would leave the Parking Ordinance as is with no truck parking on Broadway.
Austin moved and Kroger seconded to adjourn the meeting. Mayor Ostrem declared the meeting adjourned at 8:15 P.M.
ECONOMIC DEVELOPMENT REPORT - 7/29/10 by Bill Hansen
HOUSING: Greg Brewers continues to work on the quiet title action for the 430 Dakota Street property. He expects it will take two months to complete, ultimately giving us clear and marketable title. He assures me that we can confidently begin construction and when the quiet title is complete we will be able to close with Turner County Title, record our mortgages and begin advancing on our loans with Hanson Communication and South Dakota Housing. The title commitment requires that the City draft a resolution to purchase the property from the County and authorizes the City to execute mortgages with Hanson Communication, SDHDA and required NSP documents. I drafted an amendment to the resolution that specifically states the purchase of the property. I also have mortgage documents from both lenders for the Council to sign. Prior to the completion of the quiet title action, I would like to borrow money from the City's economic development fund, to begin construction. We are hoping to begin demolition and construction within the next couple weeks.
We scheduled closing on August 10th with Turner County Title Company on lot 4D of Millennium Addition for construction of a split foyer, spec home. I have mortgage documents and resolutions for the City to take action on at the council meeting. Split financing will also be provided by Hanson Communications (first mortgage) and South Dakota Housing (second mortgage). We also plan to start construction on this project the first part of August.
I completed the National Development Council's Housing Finance Certification program July 12th through July 16th in Sioux Falls. This was the final section of a four class course that I began last July. It was excellent training in single family and rental housing finance, but I am very happy to have completed it as it was a huge time commitment. Tuition was sponsored by grants provided by South Dakota Community Foundation, Citibank and South Dakota Housing Development Authority. I did not charge the City mileage back and forth to Sioux Falls, as that was reimbursed from the capacity building grant we received last year from the South Dakota Community Foundation.
I accepted an appointment to the South Dakota Housing Development Authority Board of Directors. Centerville worked with South Dakota Housing on all seven of our housing projects and they have been excellent partners. They are a great organization and I look forward to learning more about their programs through involvement on their board.
SAFE ROUTES TO SCHOOL: We are on hold now until the official notification of the funding is announced this fall. The Centerville school board identified implementation of our SRTS plan as one of its 2011 goals
BIKE PATH/RECREATIONAL TRAIL: We are still awaiting funding results from the DOT on our transportation enhancement grant application that we submitted in January.
PLAYGROUND EQUIPMENT: Randy Kittle of GFP inspected the site for our LWCF grant application for playground equipment on July 20th. Their board will meet the first week of August to decide which projects to fund. GSP has applications totaling $1.5 million with $300,000 of funding. Our application is for $30,000 with $24,800 of our $30,000 match already pledged. The playground committee, which I am working with, consists of Sylvia Kroger, Jacquelynn Skotvold, Alicia Divito, Shana Hefty, Ceason Hunter, Jennifer Westra and Kay Austin.
CAPACITY BUILDING: : I am looking forward to attending NeighborWorks in Philadelphia August 16th through the 20th. I registered for classes in the Economic Development Certification Program which include; Strategies for Strengthening Small Businesses in Your Community and The Main Street Approach to Revitalization. These classes will be very helpful as we emphasize economic and business development in Centerville.